TERMS & CONDITIONS
Desi Beats Dance Company Ltd
Last Updated: February 2026
1. Introduction
Welcome to Desi Beats Dance Company Ltd! These Terms & Conditions govern your use of our services, including dance classes/workshops, wedding choreography, corporate events, school programs, hen parties, and private lessons. By booking or participating in any of our services, you agree to be bound by these terms.
Please read these terms carefully before making a booking. If you have any questions, we're always happy to help - just get in touch!
Company Details:
Desi Beats Dance Company Ltd
Based in South Wales, United Kingdom
Company Registration Number: 14702985
Email: info@desibeatsdance.com
Website: www.desibeatsdance.com
2. Services Overview
Desi Beats Dance offers the following services:
Drop-In Dance class/workshops: Regular weekly class/workshops in Bollywood, Bhangra, and other South Asian-inspired dance styles
Wedding Choreography: Personalised choreography and rehearsals for wedding celebrations
Hen Parties: Fun dance sessions for hen party celebrations
Private Lessons: One-on-one or small group dance instruction
Private Workshops: Customised group dance workshops
School Workshops: Educational dance workshops for schools and educational institutions
Corporate Events & Workshops: Team-building dance workshops and performances for businesses
Some classes/workshops have maximum participant limits for safety and quality of instruction. Participant limits will be communicated at the time of booking and displayed on our booking system or via email, where applicable.
3. Bookings and Payment
3.1 How to Book
Bookings can be made through our website (www.desibeatsdance.com), via our booking system (Bookwhen), by email, or by phone. A booking is confirmed once payment has been received and you have received confirmation from us.
3.2 Payment Methods
We accept the following payment methods:
Bank transfer
Card payment (debit/credit)
Cheque
Cash (for private events only - weddings, hen parties, private workshops, and corporate events)
Drop-in class/workshops must be paid for via our online booking system.
3.3 Pricing
All prices are stated in British Pounds (GBP). Prices are subject to change, but any booking made will be honoured at the price quoted at the time of booking.
4. Drop-In Dance class/workshops
4.1 Booking and Payment
Drop-in classes/workshops must be booked and paid for in advance through our booking system. Payment is required at the time of booking to secure your place.
4.2 Cancellation and Transfers by Participants
We understand that plans change! If you are unable to attend a class/workshop you have booked:
One-Time Transfer: You may transfer your booking to another available class/workshop of the same type at no additional charge. This transfer is offered as a one-time courtesy per booking.
Frequent Transfers: If you frequently request transfers, Desi Beats Dance reserves the right to decline future transfer requests at our discretion.
No Refunds: Refunds are not available for drop-in classes/workshops. If you do not transfer your booking or attend the class/workshop, the payment is forfeited.
To request a transfer, please contact us as soon as possible via email or phone.
4.3 Cancellation by Desi Beats Dance
In the unlikely event that we need to cancel a class/workshop (due to instructor illness, venue issues, or unforeseen circumstances), you will be offered:
A full refund of your class/workshop fee, OR
The option to transfer your booking to another available class/workshop at no additional charge
We will notify you as soon as possible if a class/workshop needs to be cancelled and work with you to find a suitable solution.
4.4 Late Arrivals
We welcome you to join a class/workshop even if you arrive late. However, please be mindful of other participants and enter the studio quietly to avoid disruption. For your safety and to get the most out of the class/workshop, we recommend arriving on time for the warm-up.
5. Wedding Choreography Services
5.1 Booking and Deposit
Wedding services require a 50% non-refundable deposit to secure your wedding date. The deposit covers initial planning, rehearsal allocation, creative preparation, and reserves the date exclusively for you.
Once the deposit is received, your wedding date will be confirmed and protected in our calendar. We will then begin the creative planning process tailored to your celebration.
5.2 Final Payment
The remaining 50% balance is due 30 days before your wedding date. If the booking is made less than 30 days before the wedding, full payment is required at the time of booking.
5.3 Cancellation Policy - Wedding Services
Important: The 50% deposit is non-refundable under all circumstances, as it secures your date and covers the planning and creative work already undertaken.
The tiered cancellation structure applies to the remaining 50% balance only:
More than 60 days' notice: Deposit retained, with no further charges.
30-60 days' notice: Deposit retained, plus 50% of the remaining balance is payable.
Less than 30 days' notice: Deposit retained, plus the full remaining balance is payable.
Cancellation notice must be provided in writing via email.
5.4 Changes to Wedding Date
If you need to change your wedding date, we will do our best to accommodate the new date, subject to availability. If the new date is available, your deposit will be transferred. If the new date is not available, standard cancellation terms apply.
6. Hen Parties, Private Lessons & Private Workshops
6.1 Custom Quotations
Hen parties, private lessons, and private workshops are quoted on a case-by-case basis. Each booking is unique, and we work with you to create a package that meets your specific needs, group size, and preferences.
6.2 Booking and Payment
To secure your booking, we require either:
A 25% non-refundable deposit, OR
Full payment upfront (your choice)
The deposit is non-refundable as it secures your date and covers planning and preparation.
6.3 Final Payment
If you choose to pay a deposit, the remaining balance must be paid in full 14 days before your booking date or first session.
6.4 Cancellation Policy
The deposit (25% or full payment if paid upfront) is non-refundable in all circumstances. If you need to cancel after paying the deposit:
The deposit is retained
Any remaining balance (if not yet paid) may be subject to cancellation fees depending on notice given
We understand that plans change, and we will do our best to work with you to find alternative solutions where possible, such as rescheduling to another available date, subject to availability.
7. Corporate Events & School Workshops
7.1 Custom Quotations
Corporate events and school workshops are quoted on a case-by-case basis. Each booking is unique, and we work with you to create a package that meets your specific objectives, group size, and budget.
7.2 Payment Terms
Payment terms for corporate and school bookings are flexible and agreed upon individually. Options include:
Full payment in advance
Deposit with balance due before the event
Payment on account (for schools and organisations with internal payment processes, typically due within 30 days of the event)
Specific payment terms will be confirmed in your booking agreement or invoice.
7.3 Cancellation Policy - Corporate & School Bookings
Cancellation terms for corporate and school bookings will be agreed upon at the time of booking and outlined in your quotation or contract. Generally:
Cancellations made more than 30 days in advance may receive a partial or full refund (less any non-refundable deposit)
Cancellations made less than 30 days in advance may be subject to full charges
We will always work with you to find a mutually agreeable solution in the event of necessary cancellations or rescheduling.
8. Health, Safety and Participation
8.1 Health and Fitness
Dance is a physical activity. By participating in our classes, workshops, or events, you confirm that:
You are in good health and physically capable of participating
You will inform us of any medical conditions, injuries, disabilities, or if you are pregnant, that may affect your ability to participate safely
You have consulted with a medical professional if you have any concerns about your ability to participate
If you have any health concerns, injuries, or are pregnant, please inform your instructor before the class begins so appropriate modifications can be offered.
8.2 Limitation of Liability
While we take all reasonable precautions to ensure a safe environment, dance carries inherent risks of injury. By participating, you acknowledge and accept these risks.
Desi Beats Dance Company Ltd, its instructors, and associated venues are not liable for:
Personal injury sustained during class/workshops, or events
Loss or damage to personal property
Any indirect or consequential losses
This limitation of liability does not affect your statutory rights under UK consumer law, nor does it exclude liability for death or personal injury caused by negligence.
8.3 Insurance
We maintain appropriate public liability insurance. We recommend that participants have their own personal accident or health insurance where appropriate.
8.4 Appropriate Dress
Participants should wear comfortable clothing suitable for dance and movement. We recommend:
Comfortable, stretchy clothing that allows freedom of movement
Appropriate footwear (trainers, dance shoes, or bare feet as directed)
Bringing water to stay hydrated
Specific dress code requirements, if any, will be communicated when you book.
8.5 Behaviour and Conduct
We are committed to creating a welcoming, inclusive, and respectful environment for everyone. We expect all participants to:
Treat instructors and fellow participants with respect
Follow the instructor's guidance and safety instructions
Refrain from disruptive, discriminatory, or inappropriate behaviour
Respect the venue and equipment
We reserve the right to remove any participant from a class/workshop or event if their behaviour is deemed inappropriate or disruptive, without refund.
9. Photography, Filming and Intellectual Property
9.1 Photography and Filming by Desi Beats Dance
We may take photographs and videos during class/workshops, and events for promotional purposes, including use on our website and social media platforms. By participating, you consent to being photographed or filmed unless you specifically opt out.
If you do not wish to be photographed or filmed, please inform us in writing before your class/workshop or event. We will make every reasonable effort to exclude you from any photos or videos.
For more information about how we handle photos and videos, please refer to our Privacy Policy.
9.2 Photography and Filming by Participants
Personal photography and filming during class/workshops may be restricted to protect the privacy and comfort of all participants. Please ask your instructor before taking photos or videos during a session.
9.3 Intellectual Property and Choreography
All choreography, teaching materials, music selections, and creative content developed by Desi Beats Dance are our intellectual property. Participants may not:
Record, reproduce, or distribute our choreography for commercial purposes
Teach or perform our choreography publicly without written permission
Use our branding, logos, or materials without authorisation
For wedding choreography clients, you are welcome to perform the choreography at your wedding celebration. Any other use requires our permission.
9.4 Intellectual Property Notice
All choreography, music mixes, audio tracks, videos, and teaching materials created and used by Desi Beats Dance are the exclusive intellectual property of Desi Beats Dance Ltd.
What You Can Do:
Record class/workshops, workshops, and rehearsals for your own personal practice and reference
Share videos and content on social media
Enjoy and celebrate the choreography you’ve learned
What You May Not Do:
Teach our choreography, routines, or sets to others (including running your own class/workshops using our work)
Use our custom music mixes or edits for teaching dance
Reproduce our teaching methods or class/workshop structures for commercial purposes
unless agreed in advance in writing with Desi Beats Dance Ltd.
Any unauthorised teaching or commercial use of our choreography and materials constitutes a breach of intellectual property rights and may result in legal action.
10. Force Majeure
We shall not be liable for any failure or delay in performing our obligations where such failure or delay results from circumstances beyond our reasonable control, including but not limited to:
Acts of God, extreme weather, and natural disasters
Government restrictions or public health emergencies
Venue closures or unavailability
Other events outside our control
In such circumstances, we will work with you to reschedule your booking or provide alternative arrangements where possible. If rescheduling is not possible, we will provide a refund or credit as appropriate.
11. Data Protection and Privacy
We are committed to protecting your personal information. All data we collect is processed in accordance with UK GDPR and our Privacy Policy, which is available on our website.
By booking our services, you consent to the collection and processing of your personal information as described in our Privacy Policy.
12. Complaints and Disputes
We are committed to providing exceptional service. If you have any concerns or complaints, please contact us as soon as possible so we can address the issue:
Email: info@desibeatsdance.com
Phone: 07496 202640
Website: www.desibeatsdance.com/contact-us
We will do our best to resolve any issues promptly and fairly.
13. Your Consumer Rights
Nothing in these Terms & Conditions affects your statutory rights as a consumer under UK law, including the Consumer Rights Act 2015.
If you are unhappy with our services, you have the right to seek redress through the courts or alternative dispute resolution services.
14. Changes to These Terms
We may update these Terms & Conditions from time to time to reflect changes in our services, legal requirements, or business practices. The updated terms will be posted on our website with a revised "Last Updated" date.
Any bookings made will be subject to the Terms & Conditions in effect at the time of booking. Changes will not affect existing bookings unless required by law.
15. Governing Law and Jurisdiction
These Terms & Conditions are governed by the laws of England and Wales. Any disputes arising from these terms or your use of our services will be subject to the exclusive jurisdiction of the courts of England and Wales.
16. Entire Agreement
These Terms & Conditions, together with our Privacy Policy and any specific booking agreements, constitute the entire agreement between you and Desi Beats Dance Company Ltd regarding your use of our services.
If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.
Let's dance!
Himanshi
Founder, Desi Beats Dance
