Desi Beats Dance Company Ltd
Terms & Conditions
Last Updated: July 2026
1. Introduction
Welcome to Desi Beats Dance Company Ltd! These Terms & Conditions govern your use of our services, including dance workshops, wedding choreography, corporate events, school programs, hen parties, and private lessons. By booking or participating in any of our services, you agree to be bound by these terms.
Please read these terms carefully before making a booking. If you have any questions, we're always happy to help - just get in touch!
Company Details:
Desi Beats Dance Company Ltd
Based in South Wales, United Kingdom
Company Registration Number: 14702985
Email: info@desibeatsdance.com
Website: www.desibeatsdance.com
2. Services Overview
Desi Beats Dance offers the following services:
Drop-In Dance workshops: Regular weekly workshops in Bollywood, Bhangra, and other South Asian-inspired dance styles
Wedding Choreography: Personalised choreography and rehearsals for wedding celebrations
Hen Parties: Fun dance sessions for hen party celebrations
Private Lessons: One-on-one or small group dance instruction
Private Workshops: Customised group dance workshops
School Workshops: Educational dance workshops for schools and educational institutions
Corporate Events & Workshops: Team-building dance workshops and performances for businesses
Some workshops have maximum participant limits for safety and quality of instruction. Participant limits will be communicated at the time of booking and displayed on our booking system or via email, where applicable.
3. Bookings and Payment
3.1 How to Book
Bookings can be made through our website (www.desibeatsdance.com), via our booking system (Bookwhen), by email, or by phone. A booking is confirmed once payment has been received and you have received confirmation from us.
3.2 Payment Methods
We accept the following payment methods:
Bank transfer
Card payment (debit/credit)
Cheque
Cash (for private events only - weddings, hen parties, private workshops, and corporate events)
Drop-in workshops must be paid for via our online booking system.
3.3 Pricing
All prices are stated in British Pounds (GBP). Prices are subject to change, but any booking made will be honoured at the price quoted at the time of booking.
4. Drop-In Dance Workshops
4.1 Booking and Payment
Drop-in workshops must be booked and paid for in advance through our booking system. Payment is required at the time of booking to secure your place.
4.2 Cancellation and Transfers by Participants
We understand that plans change! If you are unable to attend a workshop you have booked:
One-Time Transfer: You may transfer your booking to another available workshop of the same type and price point at no additional charge. This transfer is offered as a one-time courtesy per booking.
- Transfers must be to a workshop of equal or lesser value
- Your credit equals the total amount paid (including booking fees), not the advertised workshop price
- If you wish to transfer to a more expensive session, you may do so case-by-case at our discretion, and you will be required to pay the difference between your credit and the new session price
Frequent Transfers: If you frequently request transfers, Desi Beats Dance reserves the right to decline future transfer requests at our discretion.
No Refunds: Refunds are not available for drop-in workshops. If you do not transfer your booking or attend the workshop, the payment is forfeited.
To request a transfer, please contact us as soon as possible via email or phone.
4.3 Cancellation by Desi Beats Dance
In the unlikely event that we need to cancel a workshop (due to instructor illness, venue issues, or unforeseen circumstances), you will be offered:
A full refund of your workshop fee, OR
The option to transfer your booking to another available workshop at no additional charge
We will notify you as soon as possible if a workshop needs to be cancelled and work with you to find a suitable solution.
4.4 Late Arrivals
We welcome you to join a workshop even if you arrive late. However, please be mindful of other participants and enter the studio quietly to avoid disruption. For your safety and to get the most out of the workshop, we recommend arriving on time for the warm-up.
Please note: Our zero-tolerance behaviour policy (Section 8.6) applies to all drop-in workshops. Any participant engaging in inappropriate, disruptive, harassing, or abusive behaviour will be immediately removed without refund.
5. Wedding Choreography Services
5.1 Booking and Deposit
Wedding services require a 50% non-refundable deposit to secure your wedding date. The deposit covers initial planning, rehearsal allocation, creative preparation, and reserves the date exclusively for you.
Once the deposit is received, your wedding date will be confirmed and protected in our calendar. We will then begin the creative planning process tailored to your celebration.
5.2 Final Payment
The remaining 50% balance is due 30 days before your wedding date. If the booking is made less than 30 days before the wedding, full payment is required at the time of booking.
5.3 Late Payment
If the final balance payment is not received by the due date, a late fee of 10% of the outstanding balance or £250 (whichever is greater) will be charged. If payment remains outstanding 7 days before your wedding date, we reserve the right to postpone the event until payment is received in full.
5.4 Performance Timing and Schedule Delays
For all performances, Desi Beats Dance will perform at the agreed-upon scheduled time as confirmed in your booking.
You are responsible for adhering to the agreed schedule and ensuring your event runs on time. Our performers will arrive and be ready to perform at the scheduled start time.
If your event or performance is delayed more than 15 minutes beyond the scheduled start time due to circumstances within your control (event running over, late guest arrivals, schedule changes, etc.), Desi Beats Dance reserves the right to charge a late fee of £150 per additional hour (or part thereof). Desi Beats Dance may also reduce or modify the performance scope if time becomes insufficient.
If delays are caused by circumstances beyond your control (venue issues, emergency, traffic, etc.), we will work with you to accommodate the new timing at no additional charge, subject to performer availability.
Late fees must be settled before performers leave the venue, or the outstanding balance will be invoiced and due within 14 days.
5.5 Cancelled or Missed Performances Due to Schedule Delays
If any scheduled performance cannot be completed due to delays caused by your event running behind schedule (circumstances within your control), no refund will be given for the cancelled or unperformed services.
If the full balance has not been received at the time of the event, the outstanding balance for all performances (including any cancelled or unperformed) remains due in full and must be paid in accordance with the payment terms outlined in this agreement.
Desi Beats Dance is not responsible for rescheduling missed performances. The full fee paid or payable remains non-refundable.
Example: If three performances are booked at 8:30pm, 9:15pm, and 10pm, but delays mean only the first two can be performed, no refund will be given. If the balance payment is outstanding, the full balance for all three performances must still be paid in full.
5.6 Cancellation Policy - Wedding Services
Important: The 50% deposit is non-refundable under all circumstances, as it secures your date and covers the planning and creative work already undertaken.
The tiered cancellation structure applies to the remaining 50% balance only:
More than 60 days' notice: Deposit retained, with no further charges.
30-60 days' notice: Deposit retained, plus 50% of the remaining balance is payable.
Less than 30 days' notice: Deposit retained, plus the full remaining balance is payable.
Cancellation notice must be provided in writing via email.
5.7 Changes to Wedding Date
If you need to change your wedding date, we will do our best to accommodate the new date, subject to availability. If the new date is available, your deposit will be transferred. If the new date is not available, standard cancellation terms apply.
5.8 Guest Conduct and Performance Cancellation
You are responsible for the conduct of your guests and attendees during the performance. Desi Beats Dance reserves the right to immediately stop or abandon the performance if any guest or attendee engages in inappropriate, harassing, discriminatory, abusive, or disruptive behaviour. In this event, no refund or partial refund will be given. All fees remain non-refundable in such circumstances.
6. Hen Parties, Private Lessons & Private Workshops
6.1 Custom Quotations
Hen parties, private lessons, and private workshops are quoted on a case-by-case basis. Each booking is unique, and we work with you to create a package that meets your specific needs, group size, and preferences.
6.2 Booking and Payment
To secure your booking, we require either:
A 25% non-refundable deposit, OR
Full payment upfront (your choice)
The deposit is non-refundable as it secures your date and covers planning and preparation.
6.3 Final Payment
If you choose to pay a deposit, the remaining balance must be paid in full 14 days before your booking date or first session.
6.4 Late Payment
If the final balance payment is not received by the due date, a late fee of 10% of the outstanding balance or £100 (whichever is greater) will be charged. If payment remains outstanding 7 days before your event, we reserve the right to postpone or cancel the booking until payment is received in full.
6.5 Performance Timing and Schedule Delays
For all performances and sessions, Desi Beats Dance will perform at the agreed scheduled time as confirmed in your booking.
You are responsible for adhering to the agreed schedule and ensuring your event runs on time. Our performers will arrive and be ready to perform at the scheduled start time.
If your event or performance is delayed more than 15 minutes beyond the scheduled start time due to circumstances within your control (event running over, late guest arrivals, schedule changes, etc.), Desi Beats Dance reserves the right to charge a late fee of £150 per additional hour (or part thereof). Desi Beats Dance may also reduce or modify performance scope if time becomes insufficient.
If delays are caused by circumstances beyond your control (venue issues, emergency, traffic, etc.), we will work with you to accommodate the new timing at no additional charge, subject to performer availability.
Late fees must be settled before performers leave the venue, or the outstanding balance will be invoiced and due within 14 days.
6.6 Cancelled or Missed Performances Due to Schedule Delays
If any scheduled performance cannot be completed due to delays caused by your event running behind schedule (circumstances within your control), no refund will be given for the cancelled or unperformed services.
If the full balance has not been received at the time of the event, the outstanding balance for all performances (including any cancelled or unperformed) remains due in full and must be paid in accordance with the payment terms outlined in this agreement.
Desi Beats Dance is not responsible for rescheduling missed performances. The full fee paid or payable remains non-refundable.
6.7 Cancellation Policy
The deposit (25% or full payment if paid upfront) is non-refundable in all circumstances. If you need to cancel after paying the deposit:
The deposit is retained
Any remaining balance (if not yet paid) may be subject to cancellation fees depending on notice given
We understand that plans change, and we will do our best to work with you to find alternative solutions where possible, such as rescheduling to another available date, subject to availability.
6.8 Guest Conduct and Performance Cancellation
You are responsible for the conduct of your guests and attendees during the session or performance. Desi Beats Dance reserves the right to immediately stop or abandon the hen party if any guest or attendee engages in inappropriate, harassing, discriminatory, abusive, or disruptive behaviour. In this event, no refund or partial refund will be given. All fees remain non-refundable in such circumstances.
7. Corporate Events & School Workshops
7.1 Custom Quotations
Corporate events and school workshops are quoted on a case-by-case basis. Each booking is unique, and we work with you to create a package that meets your specific objectives, group size, and budget.
7.2 Payment Terms
Payment terms for corporate and school bookings are flexible and agreed upon individually. Options include:
Full payment in advance
Deposit with balance due before the event
Payment on account (for schools and organisations with internal payment processes, typically due within 30 days of the event)
Specific payment terms will be confirmed in your booking agreement or invoice.
7.3 Late Payment
If payment is not received by the agreed due date, a late fee of 10% of the outstanding balance or £150 (whichever is greater) will be charged. If payment remains outstanding 7 days before the event, we reserve the right to postpone or cancel the booking until payment is received in full.
7.4 Performance Timing and Schedule Delays
For all performances and workshops, Desi Beats Dance will perform at the agreed scheduled time as confirmed in your booking.
You (the booking organisation) are responsible for adhering to the agreed schedule and ensuring your event runs on time. Our performers will arrive and be ready to perform at the scheduled start time.
If your event or performance is delayed more than 15 minutes beyond the scheduled start time due to circumstances within your control (event running over, activities overrunning, schedule changes, etc.), Desi Beats Dance reserves the right to charge a late fee of £150 per additional hour (or part thereof). Desi Beats Dance may also reduce or modify performance scope if time becomes insufficient.
If delays are caused by circumstances beyond your control (venue issues, emergency, traffic, etc.), we will work with you to accommodate the new timing at no additional charge, subject to performer availability.
Late fees must be settled before performers leave the venue, or the outstanding balance will be invoiced and due within 14 days.
7.5 Cancelled or Missed Performances Due to Schedule Delays
If any scheduled performance cannot be completed due to delays caused by your event running behind schedule (circumstances within your control), no refund will be given for the cancelled or unperformed services.
If the full balance has not been received at the time of the event, the outstanding balance for all performances (including any cancelled or unperformed) remains due in full and must be paid in accordance with the payment terms outlined in this agreement.
Desi Beats Dance is not responsible for rescheduling missed performances. The full fee paid or payable remains non-refundable.
7.6 Cancellation Policy - Corporate & School Bookings
Cancellation terms for corporate and school bookings will be agreed upon at the time of booking and outlined in your quotation or contract. Generally:
Cancellations made more than 30 days in advance may receive a partial or full refund (less any non-refundable deposit)
Cancellations made less than 30 days in advance may be subject to full charges
We will always work with you to find a mutually agreeable solution in the event of necessary cancellations or rescheduling.
7.7 Attendee Conduct and Performance Cancellation
You (the booking organisation) are responsible for the conduct of your employees, participants, and attendees during the workshop, event, or performance. Desi Beats Dance reserves the right to immediately stop or abandon the workshop, event, or performance if any attendee engages in inappropriate, harassing, discriminatory, abusive, or disruptive behaviour. In this event, no refund or partial refund will be given. All fees remain non-refundable in such circumstances.
8. Health, Safety and Participation
8.1 Health and Fitness
Dance is a physical activity. By participating in our workshops or events, you confirm that:
You are in good health and physically capable of participating
You will inform us of any medical conditions, injuries, disabilities, or if you are pregnant, that may affect your ability to participate safely
You have consulted with a medical professional if you have any concerns about your ability to participate
If you have any health concerns, injuries, or are pregnant, please inform your instructor before the workshop begins so appropriate modifications can be offered.
8.2 Child Participation
Children aged 6 and above can participate in our workshops. For mixed-age workshops, children must have a participating adult (parent or guardian) who also purchases a ticket and participates in the workshop. One ticket per participant (adult and child). Both parent and child may be photographed or filmed during workshops as per Section 9.1.
8.3 Limitation of Liability
While we take all reasonable precautions to ensure a safe environment, dance carries inherent risks of injury. By participating, you acknowledge and accept these risks.
Desi Beats Dance Company Ltd, its instructors, and associated venues are not liable for:
Personal injury sustained during workshops or events
Loss or damage to personal property
Any indirect or consequential losses
This limitation of liability does not affect your statutory rights under UK consumer law, nor does it exclude liability for death or personal injury caused by negligence.
8.4 Insurance
We maintain Public Liability Insurance and Professional Indemnity Insurance to protect our clients and instructors. We recommend that participants have their own personal accident or health insurance where appropriate.
8.5 Appropriate Dress
Participants should wear comfortable clothing suitable for dance and movement. We recommend:
Comfortable, stretchy clothing that allows freedom of movement
Appropriate footwear (trainers, dance shoes, or bare feet as directed)
Bringing water to stay hydrated
Specific dress code requirements, if any, will be communicated when you book.
8.6 Behaviour and Conduct
We are committed to creating a welcoming, inclusive, and respectful environment for everyone. We expect all participants, attendees, and guests to:
Treat instructors, performers, and other participants with respect
Follow the instructor's guidance and safety instructions
Refrain from disruptive, discriminatory, or inappropriate behaviour
Respect the venue and equipment
Zero Tolerance Policy:
We operate a zero-tolerance policy on sexual harassment, discrimination, bullying, harassment, or any form of abusive behaviour. This includes (but is not limited to) unwanted physical contact, verbal abuse, offensive language, intimidation, or any behaviour that makes others feel unsafe or uncomfortable.
If any participant, attendee, or guest engages in any of these behaviours, we reserve the right to:
Immediately remove them from the workshop, event, or performance without a refund or partial refund
Suspend or terminate their membership or future bookings with Desi Beats Dance
Refuse service to them for any future bookings
Report the matter to the appropriate authorities if necessary
No refund or credit will be given for removal from any session, performance, or event. Desi Beats Dance reserves full discretion in assessing and responding to any breaches of this policy.
Safeguarding and DBS Checks
All instructors and performers working with Desi Beats Dance Company Ltd have undergone full Disclosure and Barring Service (DBS) checks to ensure the safety of all participants, particularly children and young people. We are committed to maintaining the highest safeguarding standards across all our services.
9. Photography, Filming and Social Media Use
9.1 Photography and Filming by Desi Beats Dance
We may take photographs and videos during workshops and events for promotional purposes on our social media platforms and website. By participating, you consent to being photographed or filmed unless you specifically opt out.
Use of Images and Videos:
We may use photographs and videos containing your image across:
All social media platforms (including Instagram, Facebook, TikTok, YouTube, LinkedIn, Pinterest, Snapchat, and any similar platforms that exist now or in the future)
Our website
Paid promotional campaigns and boosted posts on social media
Organic (non-paid) social media content
Opting Out:
If you do not wish to be photographed or filmed, please inform us in writing (email: info@desibeatsdance.com) before your workshop or event. We will make every reasonable effort to exclude you from photos and videos.
For Participants Under 18:
Parent/guardian consent to all photography and social media use on the child's behalf.
For more information about how we handle photos and videos, please refer to our Privacy Policy.
9.2 Photography and Filming by Participants
Personal photography and filming during workshops may be restricted to protect the privacy and comfort of all participants. Please ask your instructor before taking photos or videos during a session.
9.3 Intellectual Property and Choreography
All choreography, teaching materials, music selections, and creative content developed by Desi Beats Dance are our intellectual property. Participants may not:
Record, reproduce, or distribute our choreography for commercial purposes
Teach or perform our choreography publicly without written permission
Use our branding, logos, or materials without authorisation
For wedding choreography clients, you are welcome to perform the choreography at your wedding celebration. Any other use requires our permission.
9.4 Intellectual Property Notice
All choreography, music mixes, audio tracks, videos, and teaching materials created and used by Desi Beats Dance are the exclusive intellectual property of Desi Beats Dance Ltd.
What You Can Do:
Record workshops and rehearsals for your own personal practice and reference
Share videos and content on social media
Enjoy and celebrate the choreography you've learned
What You May Not Do:
Teach our choreography, routines, or sets to others (including running your own workshops using our work)
Use our custom music mixes or edits for teaching dance
Reproduce our teaching methods or workshop structures for commercial purposes
unless agreed in advance in writing with Desi Beats Dance Ltd.
Any unauthorised teaching or commercial use of our choreography and materials constitutes a breach of intellectual property rights and may result in legal action.
10. Force Majeure
We shall not be liable for any failure or delay in performing our obligations where such failure or delay results from circumstances beyond our reasonable control, including but not limited to:
Acts of God, extreme weather, and natural disasters
Government restrictions or public health emergencies
Venue closures or unavailability
Other events outside our control
In such circumstances, we will work with you to reschedule your booking or provide alternative arrangements where possible. If rescheduling is not possible, we will provide a refund or credit as appropriate.
11. Data Protection and Privacy
We are committed to protecting your personal information. All data we collect is processed in accordance with UK GDPR and our Privacy Policy, which is available on our website.
By booking our services, you consent to the collection and processing of your personal information as described in our Privacy Policy.
12. Complaints and Disputes
We are committed to providing exceptional service. If you have any concerns or complaints, please contact us as soon as possible so we can address the issue:
Email: info@desibeatsdance.com
Phone: 07496 202640
Website: www.desibeatsdance.com/contact-us
We will do our best to resolve any issues promptly and fairly.
13. Your Consumer Rights
Nothing in these Terms & Conditions affects your statutory rights as a consumer under UK law, including the Consumer Rights Act 2015.
If you are unhappy with our services, you have the right to seek redress through the courts or alternative dispute resolution services.
14. Changes to These Terms
We may update these Terms & Conditions from time to time to reflect changes in our services, legal requirements, or business practices. The updated terms will be posted on our website with a revised "Last Updated" date.
Any bookings made will be subject to the Terms & Conditions in effect at the time of booking. Changes will not affect existing bookings unless required by law.
15. Governing Law and Jurisdiction
These Terms & Conditions are governed by the laws of England and Wales. Any disputes arising from these terms or your use of our services will be subject to the exclusive jurisdiction of the courts of England and Wales.
16. Entire Agreement
These Terms & Conditions, together with our Privacy Policy and any specific booking agreements, constitute the entire agreement between you and Desi Beats Dance Company Ltd regarding your use of our services.
If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.
Let's dance!
Himanshi
Founder, Desi Beats Dance
